Ziarno NordCoffee for offices · Gdańsk
InvoiceNo. ZN-2291dated 06.10.2026
Payer: Kontenhaus, Warsaw
Coffee beans, 6 kg€84.00
Total due€84.00
Pay by 20.10.2026
AI automation
Requests to CRM, invoices to sheets, reports to WhatsApp, on their own
We’ll connect your website, email, WhatsApp, CRM and spreadsheets — no manual copying.
- A customer sends a request on your website
- AI works out what the customer needs
- The CRM creates a customer card
- You get a WhatsApp message: “New request”
from €190 per automationlaunch from 2 dayspayment 50/50
- 01Price and timeline fixed in writing before we start
- 02Payment 50/50: before we start and after you accept
- 039+ years’ experience120+ clients
- 04We work from the EU, online worldwide
03The problem
Sound familiar? Manual routine eats up your hours
- A request from WhatsApp didn’t reach the CRM: a manager copies the data by hand, and some of it gets lost
- Invoices and forms arrive by email, and an employee retypes them into a spreadsheet
- Every Friday someone pulls figures from five places into one report
- A new request sits in the inbox for half a day: nobody noticed it had arrived
Automation fixes this: a simple workflow goes live in 2–5 days and costs from €190, a process with AI takes 1–2 weeks.
04Result
What you get
- 01
A request goes into the CRM by itself, and you hear about it at once
From a form, WhatsApp or email, the data lands in your CRM, and you get a message on WhatsApp.
- 02
Invoices and forms are entered into a spreadsheet by themselves
AI reads the document and fills in the fields. If the data doesn’t add up, your employee checks the document.
- 03
The summary arrives on WhatsApp by itself
Sales, expenses and requests from different services in one message, with no manual export.
- 04
No failure goes unnoticed
If a step fails, you get a WhatsApp notification naming the step. Included in every automation.
What we do in this service
- IntegrationsConnecting services: form → CRM → WhatsApp. We build it in n8n or Make.
- Automation with AIA process of 3–8 steps where AI reads emails and documents.
- Automation systemA large process of 10+ connected workflows with monitoring and documentation.
- Connecting your own serviceNo ready-made module? We’ll connect your service directly. You won’t need to change your CRM.
05Live demo
Pick an invoice — and it goes into the spreadsheet by itself
Three invoices from the accountancy firm Kontenhaus. Pick any one: the spreadsheet fills in, a notification arrives, and an unclear invoice goes to an employee to check.
KontenhausAccounting firm
Demo data: the firm, suppliers and amounts in this example are illustrative.
Incoming invoices
firm’s mailboxZiarno Nord — in the sheet, row 14
No need to upload your own files: the invoices are test ones.
This is the result for the first invoice. With JavaScript on, you can pick an invoice and run it yourself.
Automation: email, AI reads, sheet, check, WhatsApp
Done — no manual work
- AI reads
- Sheet
- Check
Kontenhaus · InvoicesWhatsApp group · 4 members
- Kontenhaus AccountsNew invoice · Kroplik€64.00 · pay by 17.10.2026No. KR-58 → row 13
- Kontenhaus AccountsNew invoice · Ziarno Nord€84.00 · pay by 20.10.2026No. ZN-2291 → row 14
- Kontenhaus AccountsNew invoice · Papeta€154.50 · pay by 21.10.2026No. PP/0412 → row 15
- Kontenhaus AccountsNew invoice · Lumo Serwis€275.00 · pay by 22.10.2026No. LS-1087 → row 16Number checked by a person
Invoice from the email
ZN-2291.pdfChoose an invoice in the inbox — it will open here
PapetaStationery · Łódź
InvoiceNo. PP/0412dated 07.10.2026
Payer: Kontenhaus, Warsaw
A4 paper, 20 reams€96.00
Printer cartridge€58.50
Total due€154.50
Pay by 21.10.2026
Lumo SerwisIT support · Kraków
InvoiceNo. LS-1087dated 08.10.2026
Payer: Kontenhaus, Warsaw
Computer maintenance, October€180.00
SSD replacement€95.00
Total due€275.00
Pay by 22.10.2026
Accounting sheet
Invoices · October 2026RowSupplierNumberDateAmountDue
12Klar MediaKM-31002.10€120.0016.10
13KroplikKR-5803.10€64.0017.10
14Ziarno NordZN-229106.10€84.0020.10Amounts add up · sent to WhatsApp
15PapetaPP/041207.10€154.5021.10Amounts add up · sent to WhatsApp
16Lumo SerwisLS-108708.10€275.0022.10Number checked by a person · sent to WhatsApp
06How it works
Four steps from process to workflow
Process review, 15 minutes
You tell us about the process, we name the solution, the timeline and the price. Free.
From youdescribe the process and show examples
Workflow plan in writing
What we connect and how, the timeline and the price. Half the payment before we start.
From youread it and approve
Test on your data
In 2–5 days (a simple workflow) or 1–2 weeks (a process with AI) we show how the workflow runs on your test data. Revisions are free until you accept.
From youaccess, and a check on test data
Going live
We connect it to live data and hand over access and documentation. We fix bugs free of charge for 6 months.
From youaccept the work and pay the second half
07Packages and prices
Automation: one price for a working workflow
A working workflow, turnkey2–5 days
Automation
from€190
We take one of your processes and connect the services so that it runs without manual work: a request arrives, the data lands in the CRM or a spreadsheet, you get a message. We work with AI, so we build such workflows quickly and affordably: the plan, tests and launch are already in the price.
- Process reviewA call: how the process runs now, where time goes and data gets lost. We build the workflow from that.
- Workflow plan in writingBefore we start, we fix what connects to what, how the data flows, the timeline and the price.
- Scenario in n8n or MakeWe build the workflow in an automation service: from the trigger (for example, a request arrives) to the actions you need.
- Connecting your servicesWebsite form, email, Google Sheets, WhatsApp, CRM and other services with ready-made modules.
- “If — then” conditionsThe workflow picks the path itself: for example, it sends a large request to a senior manager and the rest to the general queue.
- Result notificationYou get a message on WhatsApp telling you what ran.
- Failure protectionIf a step fails, you get an alert naming the step, not silence.
- Test on your dataWe run the workflow on your test examples before launch and show you the result.
- Run logYou can see what ran, when, and where it stopped.
- Access under your controlWe set accounts up in your name. You grant access with minimal permissions and can revoke it at any time.
- DocumentationA diagram and a short guide: how everything works and what to do if you need to change it.
- Revisions and warrantyFree revisions until you accept. We fix bugs after launch free of charge for 6 months.
Package add-ons
Everything above is already in the price. Here is what costs extra: you take only what you need, and we give the price before we start, in writing and only with your consent.
The automation itself
- AI stepMore complex than a single workflow: several steps with conditions, and AI reads emails, invoices and forms and fills in the fields. If the data doesn’t add up, the document waits for your employee.Discuss
- Automation systemMany workflows in one system: shared monitoring, common rules and documentation. For those who need to automate whole departments.Discuss
- Connecting your own serviceIf your software has no ready-made module, we’ll connect it directly. You won’t need to change your CRM or accounting system.Discuss
- Automation supportWe make sure the workflows keep running: we fix failures, update connections and adapt them when your process changes.Discuss
Around the automation
- Express process auditA call with an engineer about all your processes: we’ll find what to automate first and draw up a plan with priorities. The cost is credited towards the project.Discuss
- Custom CRMThe place where the automation puts requests: customers and deals in one system. We build it around your process.Discuss
- AI assistantReplies to customers on your website and on WhatsApp and passes requests to your automation.Discuss
- Dashboard and auto-reportsFigures from your systems on one screen; the summary arrives on WhatsApp by itself.Discuss
- Landing pageA page whose requests go straight into the automation.Discuss
Prices exclude VAT · We work with companies and entrepreneurs
Fees of third-party services (n8n, Make, AI models), if you need them, are named in writing before we start. Our package includes no subscription fee.
08Work
What it looks like in different industries
Tostada. Open project
The till and the delivery platforms are combined into a report that lands on WhatsApp by itself at 8:00.
Lexendo. Open project
A contract from a questionnaire: the client’s answers become a draft for the lawyer.
Klucz Estate. Open project
Property selections: a request from the website triggers matching and a mailing.
09Terms
Guarantees
- Free revisions until you accept
- We fix bugs free of charge for 6 months
- Workflows, access and documentation are yours
- Price and timeline in writing before we start
10Questions
Frequently asked questions
Can’t find your question? Message us — we’ll reply within an hour during working hours.
What if the automation doesn’t pay off?
We’ll estimate it before we start: at the review we calculate how much time the process takes and honestly tell you if it isn’t worth automating yet.
Why are you cheaper than others?
We use AI tools efficiently: they speed up the work of our experienced, highly paid specialists, and workflows that used to take weeks are built in days. That’s why we can afford prices lower than those of studios that do everything by hand.
What if AI makes a mistake in a document or a request?
AI can make mistakes, so a check follows it: we verify totals and required fields. If something doesn’t add up, the document stops and waits for your decision.
What happens if a workflow breaks?
You get a WhatsApp notification naming the step that failed. For the first 6 months after launch we fix bugs free of charge; after that, support is optional.
How long will it take and what do you need from me?
A simple workflow takes from 2 days, a process with AI 1–2 weeks, a system of 10+ workflows 3–6 weeks. From you: 15 minutes for the review, examples of the process, access and time to accept the work.
Who owns the workflows and access? Is it safe?
You do. We set accounts up in your name, you grant access with minimal permissions and can revoke it at any time. Which data AI sees and where it is processed, we agree at the review with GDPR in mind.
Will there be monthly payments?
We charge no subscription fee for automations. If you need paid plans of third-party services, we name them before we start; support is optional.
11Request
Tell us what eats your time — we’ll name the timeline and price
We’ll reply within an hour during working hours. Not sure where to start? Describe the task below — we’ll tell you what to automate first.
Fixed price and timelineFree revisions until you acceptPayment 50/50
12More services
What else we do — also with AI
Automation works best alongside a website, a CRM and a dashboard: we connect everything into one system.
Websites and landing pages
Landing pages that sell and bring in requests, plus large company websites.
from €380
CRM with AI
Requests and customers in one pipeline instead of spreadsheets and chats. We connect WhatsApp, AI replies and analytics to fit the task.
from €480
Dashboards and analytics
Sales, advertising and money on one screen: you can see what makes a profit.
from €380
Online stores
Catalogue, basket and online payment. Orders go straight into your CRM.
from €980
AI assistants
They reply to customers on your website, on Telegram and on WhatsApp 24/7 and pass difficult questions on to you.
from €480
Web apps and extensions
Customer portals, internal tools, add-ons for your website and CRM.
from €480
AI consulting and training
We’ll show you where AI will save time and teach your team to work with it.
from €80
Any AI implementation
A personal AI helper, add-ons for your CRM, an AI assistant for creatives and advertising. We do the rest to fit the task and quote a price within a day.
from €180